51²Ö¿â

Satisfactory Academic Progress

Financial Aid

Financial Aid Satisfactory Academic Progress

To maintain financial aid eligibility, a student must make satisfactory academic progress (SAP) toward a degree. 51²Ö¿â, in compliance with federal regulations, has established certain standards that must be met to receive federal financial aid.

Satisfactory academic progress is determined by both qualitative and quantitative measurements.

Qualitative component: (cumulative grade point average)

All 51²Ö¿â students must meet and maintain the cumulative grade point average (GPA) required by the University for continued eligibility to enroll and graduate.

Undergraduate students must maintain a minimum cumulative grade point average of 2.0.

Graduate and doctoral students must maintain a minimum cumulative grade point average of 3.0.

Podiatric Medicine students should refer to the 51²Ö¿â Graduate Catalog for Standards of Academic Progress.

Physician Assistant Program students should refer to the 51²Ö¿â Graduate Catalog and their Didactic Year Manual for Standards of Academic Progress.

Quantitative Component: (maximum time frame and completion ratio)

Students must complete their education program within a maximum time frame (measured by attempted credit hours) and must earn (receive a passing grade) a minimum percentage of all attempted credit hours. The time frame cannot exceed 150% of the published length of the academic program. The published length of the academic program is the minimum number of credit hours required to earn a degree.

To complete the degree requirements for graduation within the maximum time limit and considered as having made SAP, a student should successfully complete 67% of all credit hours attempted.

The maximum timeframes for students to finish their degree will be verified at the end of each semester to ensure compliance toward graduation and monitor the student’s SAP.

Understanding Satisfactory Progress

Attempted Credit HoursÌı

Attempted credits include any hours for which a student is registered for at the conclusion of the relevant drop/add period. Any attempted credits that are canceled and removed from a student’s transcript (e.g., via withdrawal) are still considered attempted credits for purposes of determining financial aid eligibility under this policy. Attempted credits include all grades, includingÌıâ€Fâ€, “IPâ€, “Iâ€, “NCâ€, and “Wâ€.

Withdrawals

Grades of “W†given after the add/drop period are considered attempted credits for purposes of determining financial aid eligibility under this policy.

Incomplete Grades

Credits earned in a course for which an “I†grade was initially assigned, and for which a Satisfactory Grade is then replaced, count as earned credits. Grades ofÌı “CR†creditÌı are considered satisfactory grades under this policy. If a student is required to repeat a course, the repeated course is counted toward the number of attempted credits.

Transfer Credit Hours/CLEP/Study Abroad/AP Credits

Credits accepted by 51²Ö¿â for a degree program do count as attempted and earned credits for SAP purposes. Audited courses are not counted as attempted credits. The quantitative SAP assessment will be reviewed for all students at the end of each semester.

Repeated Coursework

Repeated courses affect academic progress as follows:

  • Cumulative Grade Point Average – Only the most recent grade counts in the student’s Cumulative GPA
  • Cumulative Completion Rate and Maximum Time Frame – When a course is repeated, each course attempt will be counted as attempted hours.

Change of Major

Undergraduate change of major:Ìısome courses from the previous major can be accepted as electives into the new major.Ìı These courses count as attempted and earned credits for SAP purposes

Graduate change of major:Ìıin some cases a course(s) can be used as an elective in another academic program and will be counted as attempted and earned credits for SAP purposes.ÌıÌı If the new program has specific elective/major courses and the courses taken for the previous degree are not applicable, these courses will not be counted as attempted and earned credits for SAP purposes.

Satisfactory Academic Progress Review

The Financial Aid Office will review satisfactory academic progress for financial aid recipients at the end of each semester.

This policy is applicable to all undergraduate, graduate and doctoral students receiving federal financial aid.

If a student is not making satisfactory academic progress at the end of a semester, the student will be notified in writing and placed on financial aid warning for one semester. Federal aid will be disbursed for the following semester, but at the end of that semester, the Financial Aid Office will review the student academic record and termination actions will be taken if satisfactory academic progress has not been met. If federal student aid is terminated, notification will be sent concerning the appeal process.

Satisfactory Academic Progress Statuses:

Satisfactory

Students are considered in “good standing†if they meet all of the SAP requirements defined in this policy. Students in good standing are not notified at the end of each quarter or SAP evaluation.

Warning StatusÌı

The first time that a student does not meet the required completion or cumulative grade point average, the student will be placed on financial aid warning. The student will retain federal financial aid eligibility.

Termination Status

The student will not be eligible to receive any federal or institutional financial aid, even if the student is permitted to continue enrollment at 51²Ö¿â.

Probation Status

If a student has received a warning semester and is still in violation of the SAP requirements, the student is suspended from receiving financial aid. The student may appeal this decision and if the appeal is approved, the student will be placed on a probation semester and will be eligible to receive financial aid for this semester. The probationary period may be extended to more than one semester if approved by professional judgment. An academic plan may be required for a probationary status that is longer than one semester. Financial aid probation notices will be sent via email to your Barry email address.

Academic Plan

A student who cannot meet the minimum standards by the next evaluation period is placed on an academic plan. The academic plan is designed to allow the student to meet minimum academic standards. Progress is checked each semester and evaluated based on the terms of the plan. If the student fails to meet the requirements of the plan, they will become ineligible for financial aid. If a student meets the minimum SAP standards while on an academic plan their financial aid status is updated to eligible at their next evaluation. An academic plan should be provided by your program advisor.

Regaining Eligibility After Financial Aid Termination

Students who have become ineligible to receive financial aid may regain eligibility in the follow ways:

  • Attempt credits without financial aid until you meet all minimum SAP standards.
  • Appeal the termination status.

Please note that a warning status is not subject to appeal.

Attempt credits without financial aid until you meet all minimum SAP standards. Students who choose to attend 51²Ö¿â while on financial aid termination will do so at their own expense and will not be eligible for financial aid upon seeking reinstatement. When seeking reinstatement, students must be meeting the academic progress standards in order to regain eligibility for subsequent enrollment periods.

Appeal ProcedureÌı

If there are extenuating circumstances which prevented the student from maintaining the standards of academic progress, an appeal may be filed. A University Satisfactory Academic Progress appeal form must be submitted via theÌı, along with supporting documentation.

  • Submit in writing an explanation of why he/she was unable to meet or maintain the academic progress requirements, describing the emergency circumstance and its impact on the student's performance. The student must also explain how the extenuating circumstance has been resolved so that future academic work will not be impacted.
  • Submit documentation that substantiates the described circumstances. For example, if medical reasons are cited, a letter from a doctor or documentation of hospital visits may be provided. Documentation will vary depending on the circumstance and may include (but is not limited to): bills incurred due to the emergency, police reports, divorce documents, or obituaries/death certificates.

All appeals should be submitted via theÌı, no later than 60 calendar days from the start of the semester following SAP termination. Decisions are based on the information provided by the student and a review of the student’s academic record. All decisions made by the appeal committee are final.

Approved Appeals – Probationary Status

Students who appeal may be granted a probationary period. At the end of a probationary period, students must be meeting the satisfactory academic progress requirements or must be successfully meeting requirements of an academic plan in order to continue to receive financial assistance.

Denied Appeals – Reinstatement of Eligibility

Students who choose to attend 51²Ö¿â while on suspension, at their own expense, will not be automatically eligible for financial aid upon seeking reinstatement. Students must be meeting the academic progress standards in order to regain eligibility for subsequent enrollment periods.

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